Facilities

The portal lists facilities linked to the company. A company may have no facilities, or several. Facility-level forms and pollution sources belong to a specific facility, not to the company record alone.

Based on answers in the Survey during company registration, a facility may already be created for the company.

Anyone with access to the company can open the facilities list. Opening a facility detail is limited to Company Admin and to users who were explicitly granted access to that facility.

Edit an existing facility #

Only Company Admin can edit facility data. For other users who can open the facility detail, the screen is read-only.

Except National ID and Historical ID, any facility data on this screen can be changed by Company Admin.

These fields are required and must be filled:

• Facility name
• Phone
• Address

When editing as Company Admin:

1. Open Facilities.
2. Select the facility.
3. Select Edit where available.
4. Change the fields that need updating (except National ID and Historical ID).
5. Save. Discard cancels unsaved changes.

Opening detail requires Company Admin rights or an explicit grant for that facility.

Reporting obligations #

On the facility detail, the Reporting obligations tab lists facility-level obligations in the same groups as in the portal. Anyone who can open that facility — Company Admin and facility users with access to it — can view the tab. Only obligations marked Active apply to that facility. The tab is informational and read-only; obligations cannot be changed in the portal.

Company-level obligations (packaging, landfills, special streams) are listed under My company → Reporting obligations. See Company data.

A facility may have several active obligations at once. The FORM series (national register) and the LRIZ FORM series (local register) are not assigned together.

Waste Management (GIO Series) #

Obligation	What it covers
GIO1	Waste production when the facility is not in the NRIZ or LRIZ waste-production series.
GIO2	Waste disposal.
GIO3	Waste reuse and recovery.
GIO4	Waste exported from the country.
GIO5	Waste imported into the country.
DEO6/GIO6	Waste collection and stock movements by collectors and other waste owners (by date).
DKO	Movement of hazardous waste (by event).

Environmental Reporting (FORM Series) #

National register (major polluters):

Obligation	What it covers
FORM 1	Facility identification and operational data.
FORM 2	Air pollutant emissions from air pollution sources.
FORM 3	Water pollutant discharges from water outlets.
FORM 4	Soil contamination from soil sources.
FORM 5	Waste production.

Environmental Reporting (LRIZ FORM Series) #

Local register (local polluters) — the same topics as FORM 1–5:

Obligation	What it covers
LRIZ FORM 1	Facility identification and operational data.
LRIZ FORM 2	Air pollutant emissions from air pollution sources.
LRIZ FORM 3	Water pollutant discharges from water outlets.
LRIZ FORM 4	Soil contamination from soil sources.
LRIZ FORM 5	Waste production.

Other Specialized Forms #

Obligation	What it covers
GVE	Detailed air emission measurements from air pollution sources.
OTV	Wastewater measurements and tests from water outlets.
KOM1	Municipal waste.

Facility users #

On the facility detail, the Facility users tab lists people with access to that facility. Anyone who can open that facility — Company Admin and facility users with access to it — can open the tab.

Only Company Admin can assign facility users. The facility must be active.

Company Admin can grant facility access in two ways:

1. Invite a new user directly to that facility — send an invitation with facility access for the selected site. See Invite a user under Users and access.
2. Add an existing company user — on the facility Facility users tab, select a person who already has an association with the company and grant them access to this facility.

Responsible person #

Each facility has exactly one responsible person — the main responsible user for that facility. The designation appears in the facility user list (Responsible column). That person’s name is used in facility reporting (for example on PDF output).

When the first user is assigned to a facility that has no responsible person yet, that user becomes the responsible person automatically.

Only Company Admin can change who the responsible person is. In the facility users table, open the row menu for another active facility user and select Set as responsible person.

Withdraw facility access #

Only Company Admin can withdraw a person’s access to the facility. In the facility users table, open the row menu and select Withdraw access from facility.

Access cannot be withdrawn from the current responsible person until responsibility is transferred to another active facility user on that facility (Transfer responsibility). After the transfer, access for the previous responsible person can be withdrawn.

Pollution sources #

On the facility detail, the Pollution sources tab lists emission sources that belong to that facility. Anyone who can open that facility — Company Admin and facility users with access to it — can open the tab.

The tab appears when the facility has a related air, water, or soil reporting obligation, or when sources already exist. Sources are grouped by medium. A group is shown when that medium’s obligation applies or when sources of that type already exist.

Only Company Admin can add a source and edit an existing active source from the row menu, when the facility is active. Pollution sources are not deleted in the portal. Inactive sources cannot be edited until they are active again.

Air pollution sources #

The Air pollution sources group is available when the facility has an active Air Emissions reporting obligation — FORM 2, LRIZ FORM 2, or GVE — or when air sources already exist.

Air sources identify stacks or emission points used later on air emission forms. Each form is linked to one air source for that facility and year.

Only Company Admin can use Add Air Source and edit an active air source when the facility is active.

What to enter, and when:

Field	When / why
Source Number, Source Name	Set when creating the source so it can be selected on air emission forms. After create, these values cannot be changed.
Type of source	Required. Describes the kind of emission point (for example Industrial or Energy).
Longitude, Latitude	Location of the source. Enter accurate coordinates so NRIZ can verify them.
Obligation to measure	Whether measurement is required for this source.
Elevation, Source Height, Inner Diameter	Technical attributes of the source used in air reporting.
Installed Heat Power	Required when Type of source is Energy; otherwise optional.
Note	Optional free text.

Coordinate conclusion is set only by a NRIZ administrator after coordinates are verified. Once it is set, Longitude and Latitude cannot be changed. Only a NRIZ administrator can deactivate (or reactivate) an air source.

Water pollution sources #

The Water pollution sources group is available when the facility has an active Water Emissions reporting obligation — FORM 3, LRIZ FORM 3, or OTV — or when water sources already exist.

Water sources identify discharge outlets (sewers) used later on water emission forms and related water registers. Each form or register entry is linked to one water source for that facility.

Only Company Admin can use Add Water Source and edit an active water source when the facility is active.

What to enter, and when:

Field	When / why
Sewer Number, Sewer Name	Set when creating the outlet so it can be selected on water emission forms. After create, these values cannot be changed.
Longitude, Latitude	Location of the outlet. Enter accurate coordinates so NRIZ can verify them.
Projected capacity of sewer (l/s)	Design capacity of the outlet, when known.
Recipient type, Recipient name, Basin	Required. Identify where the wastewater is discharged and which river basin applies.
Water supply method	Required. How the facility is supplied with water (public water supply or other sources).
Type of discharged wastewater	At least one type must be selected: Sanitary, Technological, Cooling, or Atmospheric.
Is there a treatment facility for waste water	When checked, mark which PPOV treatment devices are present (mechanical, chemical, biological, heat exchange). At least one device is required if treatment exists.
Note	Optional free text.

Coordinate conclusion is set only by a NRIZ administrator after coordinates are verified. Once it is set, Longitude and Latitude cannot be changed. Only a NRIZ administrator can deactivate (or reactivate) a water source.

Soil pollution sources #

The Soil pollution sources group is available when the facility has an active Soil Emissions reporting obligation — FORM 4 or LRIZ FORM 4 — or when soil sources already exist.

Soil sources identify locations where pollutants in waste discharged to soil are reported. Each soil emission form is linked to one soil source for that facility and year.

Only Company Admin can use Add Soil Source and edit an active soil source when the facility is active.

What to enter, and when:

Field	When / why
Location Number, Location Name	Set when creating the location so it can be selected on soil emission forms. After create, these values cannot be changed.
Longitude, Latitude	Location of the soil source. Enter accurate coordinates so NRIZ can verify them.
Note	Optional free text.

Coordinate conclusion is set only by a NRIZ administrator after coordinates are verified. Once it is set, Longitude and Latitude cannot be changed. Only a NRIZ administrator can deactivate (or reactivate) a soil source.

Common issues #

Situation	Action
No facilities in the list	A company may have none. If a facility is required, contact NRIZ support — additional facilities are created by a NRIZ administrator
Facility exists but forms are missing	Check the facility Reporting obligations tab and grants; see Forms when available
Facility is inactive	New work on that site may be blocked until NRIZ reactivates it
Facility is in the list but detail will not open	Detail needs Company Admin rights or an explicit grant for that facility
Edit is not available on the facility	Only Company Admin can edit facility data; other roles see read-only
Reporting obligations cannot be changed	The tab is read-only; only a NRIZ administrator assigns facility obligations
Cannot add a facility user	Only Company Admin can assign facility users; the facility must be active. Invite a new person with facility access, or add someone who already has a company association
Cannot withdraw the responsible person	Transfer responsibility to another active facility user first (Transfer responsibility)
Cannot change responsible person or withdraw access	Only Company Admin can use Set as responsible person and Withdraw access from facility in the facility users table
Pollution sources tab is empty or missing	The facility may have no air, water, or soil reporting obligation and no existing sources — contact NRIZ support if a source group is expected
Cannot add or edit a pollution source	Facility must be active; only Company Admin can add or edit; inactive sources cannot be edited
Source number or name cannot be changed	After creation, number and name are fixed for that source
Longitude or latitude cannot be changed	A NRIZ administrator has set Coordinate conclusion after verifying the coordinates
Cannot activate or deactivate a pollution source	Status changes are done by a NRIZ administrator
Save is blocked	Required fields may be empty — facility name, phone, and address